Privacy Policy
Last updated: September 10, 2026
Kelymag Business Services ("Kelymag", "we", "us") respects your privacy. This policy explains what information we collect through our website and in the course of providing our services, how we use it, and the choices you have.
1. Information we collect
- Contact information you give us through our website form, by phone, email or in person: name, business name, phone number, email address and the details of your request.
- Business and financial records you provide so we can perform bookkeeping, payroll support and office support: bank and card statements, invoices, receipts, payroll data, employee information and similar documents.
- Billing information: billing address and payment method details, which are collected and stored by our payment processor, Stripe. Kelymag does not store full card numbers.
- Website usage data: standard server logs such as IP address, browser type and pages visited. Our website does not use advertising trackers.
2. How we use information
- To respond to your inquiry and schedule consultations.
- To provide the services described in your Service Agreement.
- To bill you and process payments.
- To communicate with you about your account, reports and deadlines.
- To comply with legal obligations and protect against fraud.
We do not sell personal information, and we do not use client data for advertising.
3. Who we share information with
We share information only as needed to deliver our services, with providers such as:
- Stripe, for payment processing (see Stripe's privacy policy at stripe.com/privacy).
- Accounting and payroll software used for your account, such as QuickBooks Online or the payroll platform you use.
- Google Workspace and secure cloud storage for email, calendars and document storage.
- Your accountant, CPA, bank or other party, only when you ask us to.
- Authorities, when required by law or to protect our legal rights.
4. Security
We use reasonable administrative and technical safeguards to protect your information, including password-protected accounts, two-factor authentication where available, minimum-necessary access to your systems, and secure document sharing instead of unencrypted email attachments whenever possible. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.
5. Retention
We keep client records for the duration of the engagement and for as long as reasonably necessary afterward to meet legal, accounting and record-keeping requirements. Upon request after the engagement ends, we will return your records and delete our working copies, except where retention is required by law.
6. Your choices
- You may request a copy of the personal information we hold about you, or ask us to correct or delete it, by contacting us below.
- You may opt out of non-essential communications at any time.
- Payment method updates and removal are handled through our billing system or by contacting us.
7. Children
Our services and website are intended for businesses and adults. We do not knowingly collect information from children under 13.
8. Changes to this policy
We may update this policy from time to time. The current version is always available at kelymag.com/privacy.html.
9. Contact
Kelymag Business Services · Rhode Island, USA
Phone: (401) 519-5686 · Email: kelymagservices@gmail.com